Accounting Assistant at UCSF – Mission Bay Campus

The J. David Gladstone Institutes is an independent, not-for-profit research institution affiliated with the University of California San Francisco (UCSF), contributing to the health and well-being of all people through medical research, education, and outreach in the areas of heart disease, HIV/AIDS, and neurological disease. Gladstone is composed of three separate institutes and approximately 500 employees. Our employees receive exceptional benefits. We are located in an award-winning building adjacent to UCSF’s Mission Bay Campus.
  • Process bi-weekly check run
  • Process employee expense reports ensuring sufficient documentation and compliance with the company’s policies
  • Input vendor invoices ensuring accuracy, timeliness, and proper classification
  • Review all invoices for appropriate documentation and approval prior to processing
  • Research, reconcile, and resolve vendor discrepancies
  • Respond to vendor inquiries thoroughly and timely
  • Open and process accounting department mail
  • Maintain departmental filing systems
  • Assist with annual financial audit
  • Additional ad hoc responsibilities as assigned
  • Minimum of 1-3 years related work experience, accounts payable experience preferred
  • High level of computer proficiency required, experience with Banner or other ERP system a plus
  • Strong attention to detail and highly accurate with data entry
  • Exceptional organizational skills
  • Excellent verbal and written communication skills
  • Ability to handle multiple tasks, prioritize, and work well under pressure
  • Ability to identify and resolve problems in a timely manner
  • Team player – strong willingness to support the team

Apply online through CalJOBS