Per Diem Office Assistant at St. Francis Memorial Hospital

Dignity Health currently has an opening for a Per Diem Office Assistant at St. Francis Memorial Hospital.

Summary:

Responsible for the day-to-day office operations of patient greeting and registration, telephone and fax communications, scheduling of appointments, obtaining referrals, the set-up and maintenance of patient files for multiple physicians who share a single office space. Position includes heavy phone usage, numerical filing, insurance verification, frequent data entry and customer service.

Apply for this position online at Dignity Health Careers – Per Diem Office Assistant

 

Clerk Position for Tamalpais Union High School District

The Tamalpais Union High School District currently has an opening for a clerk at Tamiscal High School.

Examples of Duties

  • Oversee student records in a confidential manner, request and send student records and
  • transcripts, interpret and enter pupil records into computer, maintain accounts of outstanding charges for students who have dropped, process grade changes and test scores, check student records for eligibility for sports
  • Operate a variety of office equipment
  • Miscellaneous typing and data entry
  • Communicate with alternative school regarding transfers and part time students
  • Communicate with staff, as necessary, to process student records

Desirable Qualifications:

Education and Experience:

  • A high school diploma
  • A minimum of two years of general clerical experience
  • Experience working with young people

Knowledge of:

  • English usage, spelling, grammar and punctuation
  • Current office equipment and procedures

Apply for this position online at ED JOIN

Data Information Specialist for Rehabilitation Facility

Center Point, Inc. is currently accepting applications for a full-time Data Information Specialist in San Rafael.

This individual will assist with navigating, maintaining, organizing and extracting information from various data bases across multiple departments; with a strong emphasis in Case Management Services.

ESSENTIAL DUTIES:

  • Handle and protect confidential and sensitive data with integrity.
  • Manage data collection projects by meeting paper and electronic mailing deadlines, entering data, learn and use technology to do these tasks more efficiently.
  • Assist staff in the execution and evaluation of program participant surveys and assessments.
  • Collects and compile data and related program information from Agency programs as assigned
  • Assures the accuracy, thoroughness and validity of collected data and programmatic information; performs corrective actions as necessary
  • Enters data into relevant internal Agency and external government databases and generates reports as assigned
  • Assist in generating data and statistical reports and prepares narrative reports relating to the data
  • Conduct fidelity monitoring of implementation of evidence-based practices at both program sites.

See the complete job description and apply online at Craigslist

Clerk – San Francisco Public Utilities Commission

The San Francisco Public Utilities Commission is currently accepting applications for the position of Clerk. The deadline to apply for this position is Friday, May 19, 2017

This position will provide administrative support for Wastewater Enterprise Planning and Regulatory Compliance Division staff implementing new regulatory requirements, and implementing and monitoring Sewer System Improvement Program regulatory matters and green infrastructure Projects. This support will include assisting with archiving key documents, scheduling meetings and coordinating with project teams, and providing document/presentation production and distribution support.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES:
According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Files, maintains and retrieves documents, records and correspondence in accordance with established procedures.

2. Codes and indexes documents, records and correspondence. Methods may include color code, terminal digit, numerical, alphabetical and/or chronological order to ensure proper filing and ready access of data.

3. Checks and reviews a variety of documents for completeness and accuracy.

4. Compiles information and data necessary for the preparation of various departmental reports in which judgment may be exercised in the selection of data and materials.

5. Prepares and maintains a variety of reports in which judgment may be exercised in the selection of data and materials.

6. Makes mathematical computations using addition, subtraction, multiplication and division of whole numbers, decimals and fractions.

7. Receives and accounts for moderate amounts of money from the collection of fees and similar sources.

8. Disseminates information and answers inquiries by communicating with the public, departmental personnel and other departments.

9. Operates office equipment, including calculators, photocopying equipment, adding machines, computer terminals, microfiche viewers, fax machines and postage meters.

Apply for this position online at City and County of San Francisco – Department of Human Resources

After School Care – Elementary Assistant and School Office Support for Marin Montessori

Marin Montessori school seeking an Elementary Assistant and School Office Support.

Job responsibilities include working with our Elementary aged children, in the After School program. The job also includes 3 hours per day of general administrative work.

Key Responsibilities Include the Following:

• Preparing and maintaining the After School program environment
• Maintain safety and supervision as a top priority
• Playground supervision, organizing games and activities appropriate for the age group
• Supervise the mid-day dismissal carline
• School office administrative duties as assigned

Preferred Experience, Qualifications, and Attributes:

• Bachelors’ Degree
• Previous experience working in an After School program
• A collaborative and flexible approach to working with colleagues
• Excellent verbal and written communication skills
• Must have a valid California driver license with no points
• Must be able to lift and carry 40 pounds

Apply for this position online at Craigslist

 

Cashier – Receptionist at Kaiser

Kaiser Permanente is seeking a Cashier – Receptionist for their Richmond facility.

The cashier/receptionist is a member of the health care dept team who functions under the direction guidance & supervision of the dept mgr, assistant mgr, or designee. The position greets & checks in all patients reporting to the medical office in a professional & courteous manner. This position is responsible for accurate check-in, check-out where applicable, info capture & revenue collection per procedures. Responsible for having a general knowledge of the medical center in order to assist patients w/ questions & concerns. Requires extensive use of the computer.

Essential Functions

  • Follow approp patient registration/check-in policies & procedures
  • Verify and/or update all demographic info
  • Working knowledge of Health Plan coverage types, for example (but not limited to) traditional, deductible, etc
  • Check in patients by following check-in policies & procedures & using the check-in systems or manual visit records when the systems are down
  • Determine patient’s membership/benefits according to the benefit display

Read the complete job description and apply online through LinkedIn

Spanish-Speaking Administrative Services Associate for Superior Court of California in Marin County

The Superior Court of California, County of Marin is hiring an Administrative Services Associate.

Under general supervision, provides varied, responsible and confidential clerical and administrative support assistance to Family Court Services Division, specifically the Child Custody Recommending Counselors and the Court Investigators as well as the Court Administration/Human Resources; greets all customers and directs them to the appropriate division and performs other related work as required. This class reports to the Chief Human Resources Officer and the Family Court Services Director.

This position requires a college degree, or its equivalent is preferred but not required. You must also have three years of increasingly responsible clerical and/or administrative support experience; legal support work that includes the processing of legal documents, or employment in a court or legal office. Proficient in speaking Spanish is a must!

Apply online at Government Jobs

Full-time Temporary Office Assistant at Golden Gate Regional Center


GGRC has an immediate opening for a full-time Office Assistant in our busy San Francisco office for the Intake and Assessment unit to provide general administrative support to multiple departments within the Agency.  Prepare and scan records of those supported, operating scanning equipment, and assuring quality control of electronic files.   Must have access to reliable transportation to fill in as needed at other offices. May act as a team to provide back-up to busy front desk.   Assignment is expected to last 3-4 months.

DUTIES
Collect, collate and organize medical, school  and other records of individuals who are being evaluated for determination of eligibility.  Receive, organize, prepare and prioritize documents of potential individuals interested in receiving services from the Agency for scanning to electronic imaging system.

EDUCATION AND EXPERIENCE

  • 2+ years of college education required, including coursework in Social Work or related subjects preferred
  • 2+ years experience in office setting involving production typing, processing of documents, and a variety of general clerical duties
  • Fluency in Spanish is preferred, to converse with callers including thorough knowledge of colloquial and relevant technical/functional terminology and ability to be speak and understand relevant spoken/written dialects in Spanish, as appropriate.

See the full job description and requirements at GGRC Office Assistant

Office Assistant for California Highway Patrol – Marin County Office

The California Highway Patrol is currently accepting applications for the position of Office Assistant – Typing for their Marin County office in Corte Madera.

Under the general supervision of the Office Services Supervisor I, the Office Assistant (OA) would serve as the Area’s Timekeeper/Overtime Clerk, processing the CHP 415’s and the overtime report, sending the completed reconciliation reports to Golden Gate Division by the cutoff date.

The Main Function of the Timekeeping/Overtime Clerk is to review the Daily Field Records and process the uniform overtime with the reconciliation reports.

The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired.

Read the complete job description and learn how to apply on the official California state jobs website at CalCareers

Management Assistant at San Francisco Public Utilities Commission

The San Francisco Public Utilities Commission is currently accepting applications for the position of Management Assistant.

Under general supervision, the Management Assistant will perform professional-level administrative and management duties in a variety of functional areas, such as: office/operations management; budget development, administration and fiscal reporting; development and administration of contractual agreements; electronic data organization; and evaluation and development of management policies and procedures, including evaluation of impact of existing and proposed legislation.

The 1842 Management Assistant will work in the SFPUC Real Estate Services Division on real estate and real estate-related documentation and process improvement projects.

View the complete job description and apply online at City and County of San Francisco – Department of Human Resources

Camp and Youth Office Coordinator at Marin JCC

The Camp & Youth Office Coordinator is a full-time (40 hours/week) position. This position is responsible for supporting all programs within the Camp and Youth Department, including: program registrations, billing, coordinating buses and reservations, large-scale supply ordering, and other administrative tasks as needed. This role requires a cheerful demeanor, strong organizational skills and the ability to work within a high traffic, fast-paced, open office environment. The Camp & Youth Office Coordinator reports to the Camp & Youth Director.

Responsibilities

  • Coordinates Camp and After School registration including customer service, data entry, recording financial transactions, maintaining accurate registration records and reporting.
  • Gather, organize and maintain participant digital and/or paper files in accordance with our licensing and accreditation.
  • Regular, bulk supply ordering, tracking and inventory
  • Coordinate and track transportation reservations and routes for all programs
  • Schedule and manage all field trips and other program reservations with outside vendors
  • Create and run reports on in house data base systems regularly
  • Collect and prepare staff hiring paperwork for payroll department.
  • Accounts Receivable, Accounts Payable, and monthly credit card reconciliation
  • Maintain a positive, customer service attitude and demeanor in all interactions with campers, families, and program visitors.

Member Services Position at Fine Art Museums of San Francisco

The Fine Arts Museums of San Francisco De Young and Legion of Honor – are seeking a Member Services Assistant. Member Services Assistants are responsible for performing customer service functions in the Member and Visitor Services department. The staff handles a high volume of diverse requests and is expected to be a resource for all patrons who contact the Department. The objective of this position is to provide outstanding and courteous service and to ensure a high level of customer satisfaction.

Typical Duties and Responsibilities:

  1. Provides customer service to members and potential members by phone, email, and mail. Takes phone orders for new, renewing, upgrading, and gift memberships.
  2. Uses Raiser’s Edge and ACME databases to assist members with inquiries, record interactions with members, exchange tickets, and update member information.
  3. Coordinates with internal and off-site call center staff to research and resolve problems with membership payments.
  4. Disseminates information about membership and the Museums in general to museum members and the public.
  5. Composes letters and email responses to member inquiries.
  6. Prepares membership information, gift membership notification packets, and complimentary memberships, and assists with other mailings.
  7. Prepares membership reports as needed.
  8. Maintains customer service files and performs other filing duties.
  9. Assists with events as needed.
  10. Supports invitation mailings, RSVPs, and guest lists for member/donor events, and other admin work for the membership program as needed.

See the complete job description at Fine Art Museums of San Francisco

 

Senior Clerk Position at San Francisco Community College District

The San Francisco Community College District is currently seeking a Senior Clerk. The position is an employee of the City and County of San Francisco.

Position Description:

Under general supervision, the 1406 Senior Clerk performs difficult, responsible, and specialized clerical work, may assign clerical and office work to subordinate office personnel and perform related duties as required in the Extended Opportunity Programs & Services (EOPS) Department. Essential functions include interpreting, enforcing and carrying out existing methods and procedures relative to office operations; making regular contacts with other departmental personnel and providing information; explaining and interpreting existing laws, regulations and administrative policies to the general public in connection with office activities; gathering, preparing and maintaining a wide variety of records, reports and documents relative to office operations; and calculating basic mathematical computations in connection with the preparation of various reports.

Read the complete job description and apply online at City and County of San Francisco – Department of Human Resources

Administrative Specialist for the Judicial Council of California

The Information Technology office is responsible for assisting the courts in achieving the Judicial Council’s technology objectives. The division is directly responsible for the development, acquisition, implementation and support of automated systems in the appellate courts, trial courts and the Judicial Council.

RESPONSIBILITIES

• Provide daily administrative support to Principal Managers, Managers, Supervisors, and staff members of the JCC Court Application Services, and the Shared Services units in Information Technology.
• Manage and coordinate calendars and meetings for Principal Managers and Managers.
• Prepare travel request forms, make travel arrangements, prepare, process, and track travel expense claims.
• Support Information Technology Project Request tracking.
• Maintain and update hard copy and electronic files of travel expense claims, time sheets, correspondence, and other required documents.
• Prepare and assist in preparation of meeting materials including editing presentation slides, proofread agendas, and distributing meeting materials.
• Proofread and format various communication materials such as memos, meeting minutes, and presentations.
• Transcribe meeting minutes and prepare draft minutes.
• Coordinate transportation requests for in-person meetings, review, and process travel expense claims.
• Research and compile travel budget information.

QUALIFICATIONS

Associate’s degree and one (1) year of administrative support, database maintenance, or meeting/event planning experience.

Additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

Two years as an Administrative Assistant with the Judicial Council of California or two years of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Assistant in a California state government entity.

For the complete job description, requirements and instructions for how to apply, see the ad at Craigslist

 

Office Assistant for the City of Novato


The City of Novato is accepting applications for the position of the Office Assistant II- Maintenance Division.

This position will provide technical and responsible administrative support to the Maintenance Division. The Office Assistant II will have a wide range of duties and responsibilities involving the day-to-day delivery of support services, division web site updates, and administering reservations for equipment loans and the Delong Avenue banner program.

Minimum Qualifications
• Experience: Two years of general clerical experience similar to an Office Assistant I with the City of Novato.
• Training: Equivalent to the completion of the twelfth grade.
• License or Certificate: Possession of a typing certificate showing ability to type 45 words per minute net of errors. Possession of a valid CA Driver’s License.

The deadline to apply for this position is April 17, 2017

Apply for this position online at City of Novato – Jobs

Office Assistant at the Assessor-Recorder’s Office for the City and County of San Francisco

The Assessor-Recorder’s Office for the City and County of San Francisco is currently hiring for the position of Office Assistant.

This is the entry-level class of the Assessor-Recorder support series. Incumbents initially work under immediate supervision to perform routine office support duties while learning the specialized office policies and procedures that are unique to the Assessor-Recorder’s Office. Duties emphasize routine activities pertaining to appraisal services, document processing and various support services. As experience is gained, incumbents learn to perform duties with greater independence within established guidelines.      

Job Description:

Performs a limited range of routine but specialized office support and customer service duties in the Assessor-Recorder’s Office; learns to receive, file and process deeds, reconveyances, releases of liens, judgments, marriage certificates and various legal and other documents; performs basic screening and review of documents for accuracy and completeness; refers customers to other office staff and/or outside agencies as required.

Experience

Three years of progressively responsible office support experience that required the use of data management systems, researching documents, and extensive contact with the public. At least one year of the experience should have been at a level comparable to the class of Clerk in the City/County of San Francisco.

See the complete job description and apply online at City and County of San Francisco – Department of Human Resources

 

 

 

Payroll Specialist at California Academy of Sciences

The California Academy of Sciences is seeking a Payroll Specialist.

The Payroll Specialist is responsible for processing payroll for employees in California and across a variety of business units. The administrator is also responsible for the timely and accurate delivery of payroll and related payroll services including record keeping and reporting. The ideal candidate must be extremely detail-oriented, and be able to communicate and collaborate effectively with various departments. This position reports to the Assistant Controller.

Example Duties:

  • Process bi-weekly payroll in ADP for ~500 employees including salaried and hourly employees and reviews and reconciles payroll audit reports and resolve all discrepancies.
  • Perform data entry review for time and attendance and process historical edits as needed.
  • Administer garnishments and wage withholding orders and coordinates with corresponding agencies to resolve any issues or discrepancies.

See the complete job description and apply online at LinkedIn

 

 

Office Utility Worker for Marin County Office Education

The Marin County Office of Education currently has an opening for the position of Office Utility Worker in San Rafael.

Job Description: Under general supervision, performs a variety of tasks including providing mail delivery service, distributing office supplies and materials, refilling vending machines, and performing other duties, as assigned, in general support to the Marin County Office of Education.

Responsibilities:
• Operates a County vehicle to receive and distribute mail and other materials between various County school locations and supporting organizations. Performs routine service for various assigned automobiles.
• Sorts, distributes, and processes incoming and outgoing mail, preparing packages for shipment as required.
• Opens buildings, parking lot gates, readies building for occupants, raises and lowers the flag.
• Moves and sets up files and other office equipment. Operates postage meter equipment as required.
• Performs other duties as assigned requiring essentially the same effort, skill, and responsibility when work requirements are changed or modified.

Apply online at EdJoin

Part-time Recreation / Office Assistant for Corte Madera Parks & Rec

corte_madera_parks_rec

Corte Madera Parks & Rec is looking for a front desk assistant on Mondays and Tuesdays, 8am-5pm (16 hours/week).

Responsibilities include, but are not limited to:

  • Opening and closing office
  • Answering and forwarding telephone calls
  • Face to face contact with the public
  • Program Registration (both on the phone and in person)
  • Picnic Rentals
  • Opening and distributing mail
  • Printing reports
  • Email Correspondence
  • Assist with Special Events
  • Duties may be added as needed

Apply for this position online at Craigslist

Office Assistant for San Francisco Art / Design Shop

pagota_arts

Pagoda Arts is a small family run Laser Cutting business located in San Francisco. We are currently a 2 person operation and are looking for help with the office work.

Job Information:

Answering phones, email
Spreadsheet bookkeeping
Ordering materials
Basic price estimating based on training
Creating invoices

Qualifications/Experience:

Experience in office work plus knowledge of some or all of the followingArt
Architecture
Graphic Design
Manufacturing
Creating price estimate ranges
Word, Excel, Acrobat a must
Basic Illustrator, Photoshop, CAD would be good for estimating

Apply online at SF Made

Administrative Assistant to the Director, School of Fashion at Academy of Art j

academy_of_art

The Academy of Art is seeking an Administrative Assistant to the Director for the  School of Fashion.

Job Description:

Administration / Curriculum Support / Front Desk Duties

  • Provide front desk coverage, handle questions, direct traffic
  • Provide reception and customer service to faculty, students and staff
  • Answer phones, screen calls, refer callers to appropriate person within the Academy
  • Correspondence (incoming / out-going) and re-distributing mail

Faculty / Academic Support

  • Direct liaison between faculty and administration
  • Collect and process attendance and grade rosters
  • Keep instructors updated via memos and phone calls, regarding policies, department announcements, meetings, grades, etc.
  • Special Projects as assigned by Executive Director

Student Support

  • Assist in keeping in constant contact with Student Reps on new issues and feedback
  • Know answers to basic questions on many issues (i.e. grades, attendance, instructors, courses, curriculum, etc.)
  • Promote the Academy and a positive student morale

See the complete job description and apply online at CAL JOBS

Administrative Secretary for the Marin County Office of Education

mcoe

The Marin County Office of Education is seeking an Administrative Secretary in their San Rafael office.

The Administrative Secretary performs a wide variety of secretarial duties that include scheduling and coordinating meetings and conferences; oral and written communications; word processing and record-keeping.

Qualifications: Any combination of education, training and/or experience which demonstrates ability to perform the duties as described, including courses in office practices and procedures and experiences in relating effectively with staff and the public. We prefer a minimum of at least one year business experience.

Knowledge and Skills:

Written communication skills, being able to prepare clear, concise letters, memoranda and other written documents with correct grammar, punctuation and spelling; oral communication skills; organization skills with the ability to set priorities; mathematical computational skills; reading comprehension skills, being able to interpret policies, administrative regulations, and programs, and being able to accurately interpret them to others; record-keeping skills establishing and maintaining file systems and procedures; human relations skills establishing and maintaining cooperative relationships with those contacted in the course of work.

Ability to:

Operate a variety of office-related equipment; type 60 words per minute accurately; work effectively under conditions which might create stress; function with numerous interruptions.

To apply you will need:

  • A completed Marin County Office of Education application form
  • Three recent letters of recommendation
  • Letter of interest
  • Current resume

Apply now at EdJoin

 

File Clerk at UCSF

UCSF

The UCSF Spine Center is seeking a File Clerk to work in there offices located at the Parnassus campus.

The File Clerk is primarily responsible for the maintenance and flow of medical records in the practice. S/he provides routine clerical and administrative support.

The File Clerk participates in the maintenance of all practice operations and communications. S/he adheres to the UCSF House and Telephone Standards and is sensitive to the needs of patients, staff and providers.

The File Clerk is a team player who works closely with others and who is flexible in dealing with the changing priorities of a busy primary care practice.

Required Qualifications:

  • Minimum six months of relevant work experience
  • High School diploma or equivalent
  • Excellent communication and customer service skills
  • Computer and keyboard familiarity
  • The flexibility to orient and work at all UCSF Medical Center locations is required

Preferred Qualifications:

  • Knowledge of medical terminology

Apply online at UCSF Careers

Account Manager at San Rafael Pie Bakery

upper_crust

We are Upper Crust Bakery and we are looking for an enthusiastic Account Manager.
We are a wholesale bakery located in San Rafael specializing in delicious baked pies. Our customers include grocery stores, restaurants, and cafes all over the Bay Area.

We are looking for someone to join our team full time M-F. The ideal candidate is well organized, enjoys talking to customers and building business relationships, and is able to take ownership of our front office.

Job Responsibilities:

  • Contact accounts for pie orders
  • Answer incoming phone calls.
  • Resolve customer issues. We are extremely pro-customer service.
  • Be our #1 phone representative and phone contact for ALL accounts
  • Manage our front office including everything from maintaining our cloud drive to ordering office supplies
  • Enter, double check, and own all pie orders.
  • Oversee our Customer Appreciation Program, Fundraising Program, and Demo Program.

    Requirements:

  • Must have good phone! You will be reaching out to our accounts for orders so we are looking for someone who is very energetic. Someone who isn’t going to give up when they are put on hold for 20min (this will happen!). You’ll be calling busy people making sure we get their order, so being courteous and polite is extremely important. You are selling pies! It’s fun.
  • Very detail oriented, and willing to take on tasks with little supervision.
  • Our busiest time is Thanksgiving and Christmas. You must be available on the weeks leading up to both of these Holidays. We are closed on the actual Holidays, but the weeks before will be extremely busy.
  • Be very familiar with Microsoft Excel, Word, PDFs, Outlook etc. Quickbooks is a huge plus!
  • Fast typer.
  • 1-2 years experience in customer service role or office admin. Grocery store experience a HUGE plus.

Apply online at Craigslist

Executive Assistant at Community Institute for Psychotherapy in San Rafael

logo-cip

The Community Institute for Psychotherapy in San Rafael is seeking to hire an Executive Assistant.

As our Executive Assistant you will do every day administrative functions like fundraising, event coordination, assisting the Executive Director, supervising the administrative tasks of intern-therapists and help us to streamline office processes.

We need someone confident and ready to take on a challenging role from day one, so bring your strong command of the MS Office products, Google Docs, Internet and e-mail savvy, expert interpersonal skills, effective communications both written and oral and ability to prioritize and multitask.

Your duties will include everything from publishing monthly marketing newsletters, to helping set up offsite events, and answering the phone .Additionally, you will anticipate the needs of the Executive Director and assist with day-to-day duties to ensure deadlines are met including managing schedules, and preparing materials for board and core staff meetings.

See the ad at Craigslist

Resident Services Assistant at Mercy Housing

mercy_housing

Mercy Housing, one of the nation’s largest affordable housing organizations, is seeking a Resident Services Assistant for a senor’s community in San Francisco.

This position assists the on-site Resident Services staff in fostering and implementing residents’ initiatives to create and strengthen a healthy community.  Assists in planning age appropriate activities for residents, which are healthy, safe, and outcome oriented.  Promotes improvement in residents’ education and skill levels, self-esteem, leadership, responsibility, community building.  Encourages residents to explore opportunities on-site or in the larger community, where possible.

Responsibilities:

  • With supervision, facilitates activities for residents, encouraging respect among the participants, for the property, and the program.
  • Coordinates and communicates with on-site personnel to schedule activities and to utilize space and materials.
  • Publicizes activities to the residents; recruits and encourages attendance at events.
  • Documents attendance and program outcomes. Keeps records of activities, and an accurate accounting of petty cash received and utilized.
  • Assists Resident Services staff in surveying and asset mapping, data entry, or other work as needed.
  •  Assists with communication between residents, staff and community partners.

Read the complete job description and apply online at Mercy Housing

Administrative Assistant for San Francisco Youth Services Program

bayview_hunters_point_foundation_277604

A San Francisco Youth Services Program serving the Bayview / Hunter’s Point neighborhood is seeking an Administrative Assistant.

The Administrative Assistant is primarily responsible for office and facility management and support.

The Administrative Assistant carries out his/her responsibilities with an understanding of the Youth Services Programs goals and objectives and in compliance with Youth Service Programs standards and performance contracts. The Administrative Assistant performs his/her duties with cultural competency and a high level of professionalism.

Essential Duties and Responsibilities:

  • Answers phone calls, assisting clients with basic information and assistance as well as triaging urgent calls.
  • Greet and log in clients and notifying staff of their presence.
  • Opening/Closing client charts; inputs information and data entry in the Avatar software system.
  • Required to maintain current information and updates forms as necessary.
  •  Updates financial information by accessing Medi-Cal websites and/or completing a financial form with clients and explaining payment procedures.

Qualifications:

  • Completion of high school (Diploma or GED), supplemented by two years of college and minimum of three years paid work experience in general office work, including reception and data entry.
  • Must be proficient in the use of the following programs: Microsoft Word, Excel, Email and Electronic Record Keeping Systems.
  • Must type a minimum of 45 WPM.
  • Ability to function independently and as part of a team.
  • Competency in oral and written skills.
  • Experience working with minority populations is a plus.
  • General knowledge of the ethnic, economic and social factors that impact the residents of the neighborhood served.

See the ad and apply online at Craigslist

Human Resources Assistant – Superior Court of California, Alameda County

alameda_county

The Superior Court of California is seeking a Human Resources Assistant in Alameda County.

Under direct supervision of the Human Resources Division Director, performs a full range of operational administrative support functions for the HR Division.

This classification provides a variety of technical and administrative support to the functional units within the HR Division, including Employee/Labor Relations, Benefits, Recruitment/Compensation and Training/Development.

Essential duties:

  • Manages all front desk duties, providing a high level of customer service.
  • Manages and triages all incoming calls; greets visitors, assesses needs, provides information and referrals as needed.
  • Performs general clerical duties, not limited to but including support to the Division Director and HR staff as needed.
  • Processes all in-coming mail on a daily basis.

Read the complete job description and apply online at Government Jobs

 

 

Office Assistant III for the Marin County Department of Health & Human Services

marin_logo

The Marin County Human Resources Department and the Marin County Department of Health & Human Services are accepting applications for the position of Office Assistant III.

Office Assistants provide a variety of office support duties to County departments, performing complex and technical processing or program support functions within an identifiable and prescribed framework. Responsibilities may include conducting transactions with the public and other employees requiring interpretation of laws, rules, policies and procedures and serving as department liaison to other agencies. In addition, this position may provide direction for various assignments requiring initiative and sound independent judgment, as well as exceptional organizational skills. Some assignments may require the incumbent to function as a lead worker and may require the ability to perform more advanced mathematical calculations.

See the complete job description and apply online at County of Marin

 

Executive Assistant at Reddit

reddit
Reddit, “The front page of the internet,” is seeking a self-motivated, experienced Executive Assistant to collaborate with and provide support to our leadership team. The ideal candidate will be a tech-savvy, proactive, and meticulously organized problem solver who can flourish in a fast-paced, deadline driven environment. This role requires someone with a commitment to excellence and the ability to work well with others to ensure the success of the organization as a whole.

Responsibilities:

  • As the gatekeeper, manage complex calendars and schedule internal and external meetings for our leadership team while being able to anticipate conflicts and solve scheduling issues with ease.
  • Review, update, and manage schedule with ruthless prioritization. Manage attendees, agenda, and logistics of all recurring meetings.
  • Facilitate communication between appropriate departments while handling confidential and non-routine information.
  • Establish direct internal and external relationships with key company influencers.
  • Conserve team’s time by reading, researching, and routing correspondences.
  • Provide support for the personal administrative needs as needed.
  • Proactively provide input for ways to improve structures and efficiencies.

Requirements:

  • 3+ years experience supporting a C-level executive and their team
  • Previous experience in a startup tech environment a huge plus
  • Strategic and proactive ability to identify and resolve problems in a timely manner and with minimal direction
  • Ability to perform duties with a high level of confidentiality and discretion and can be trusted with sensitive information
  • Excellent interpersonal skills and can work well with different personalities in the organization
  • Superior written and verbal communication skills
  • Hyper organized and conscientious
  • Strong sense of urgency and can work longer hours when necessary
  • Pro at Google Apps and Gmail for calendaring

Apply online through Indeed