Administrative Assistant – Hearst – South San Francisco

ROLE:  Administrative Assistant for the Commercial Team comprised of Sales, Marketing, and Customer Success.

Requirements:  Bachelor’s degree and Minimum of 5 years of experience in an administrative role

Info & Apply

 

 

 

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Designer’s Assistant – Aplat – San Francisco

Role:  Fluid in the beginning. The eventual goal is to focus on operations, tracking customers orders both direct e-commerce and wholesale shipments for Aplat.

Must have:

  • excellent written/interpersonal skills
  • car (or drivers license)
  • Mac/iOS fluency
  • schedule flexibility

More info & Apply

PATIENT ACCESS REPRESENTATIVE – California Pacific Medical Center – San Francisco

Role:  responsible for collecting and entering patient demographic and insurance information into the medical center’s registration computer system.

Requirements High school diploma or GED. One year of prior hospital or medical registration experience required

Shift Hours: 8 Hour Shift
Days of the Week Scheduled: Varied Days
Weekend Requirements: Every Other Weekend
Schedule: Per Diem

More Info & Apply

 

Seasonal Clerk – California Department of Rehabilitation – San Francisco

Final Filing Date: 5/30/2018

Role:  Provide clerical support to the office by faxing, scanning or photocopying documents, file documents.  Knowledge of Microsoft Office Suite and Microsoft Outlook.  Process incoming and outgoing mail.  Address envelopes.  Answer telephones or speak with the pubic in a professional manner.  Gather job orders from DOR staff, community partners and employers each day.  Upload them into the employment coordinator blog so that they are accessible to DOR staff, employers and community partner job developers.  Format uploaded data for uniform presentation of content.  Stock materials and organize materials for job fair.

Apply

Principal Payroll And Personnel Clerk – City & County of San Francisco

Recruitment #CBT-1224-902289

Requirements:

Four (4) years (equivalent to 8,000 hours) of experience preparing, calculating and maintaining payroll and/or personnel records.

Substitution (any one of the following may substitute for one (1) year of the required experience):

Completion of thirty (30) semester / forty-five (45) quarter units of coursework from an accredited college, university, or business school, with a minimum of twelve (12) semester / eighteen (18) quarter units of coursework in business administration, accounting, mathematics, human resources, or a closely related field

Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association

 

How to Apply

Senior Payroll And Personnel Clerk – City & County of San Francisco

Recruitment #CBT-1222-902288

Requirements:

Two (2) years (equivalent to 4,000 hours) of experience preparing, calculating and maintaining payroll and/or personnel records.

Substitution (any one of the following may substitute for one (1) year of the required experience):

  • Completion of thirty (30) semester / forty-five (45) quarter units of coursework from an accredited college, university, or business school, with a minimum of twelve (12) semester / eighteen (18) quarter units of coursework in business administration, accounting, mathematics, human resources, or a closely related field
  • Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association

Apply

Membership & Development – Petaluma

Membership & Development is a National professional membership organization and is seeking a qualified Membership and Development Manager.

THE IDEAL CANDIDATE WILL POSSESS THE FOLLOWING EXPERIENCE:

• Bachelor’s degree in related field or equivalent experience.
• Minimum of three (3) years’ experience as a membership professional, preferably with a non-profit organization with senior-level management and supervisory experience with volunteer participants.

For more details and how to apply, visit link:

How to Apply

SAS Administrative Coordinator (Administrative Support Coordinator II) – Sonoma State University – Rohnert Park

Department Name
Student Academic Services

Salary and Benefits View Benefits Summary link or by request from Human Resources.

Application Deadline
This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on April 23, 2018.

Read job description, requirements, and apply via link below:

ID: 104565

Apply Here

 

 

 

 

 

Apply Here

Deaf-Blind Telecommunications Program Associate – LightHouse for the Blind – Berkeley

JOB PURPOSE:

The Deaf-Blind Telecommunications Program Associate (DBTPA) is a part-time, federally-funded grant-based position. The DBTPA provides critical administrative support and assistance for the California Deaf-Blind Equipment Distribution Project (DBEP) administered by LightHouse for the Blind and Visually Impaired.

The majority of the DBTPA position requires heavy, accurate, detailed and timely data entry into the Salesforce database, strong understanding and use of Excel, electronic file management, and equipment ordering and management. The DBTPA is also a representative of the project and must be able to relate to, and communicate with, students, vendors and outside agencies in a kind, yet effective manner.

The main work site for this position is at the LightHouse satellite office in the Ed Roberts Campus in Berkeley. The work area of the DBTPA is located in an open work environment, thus the ability to work in respectful low-noise areas, including working in and around guide dogs, is essential. The DBTPA must be flexible to travel to other satellite offices in San Rafael, Fairfield, Napa or the main headquarters in San Francisco as needed by the program.

QUALIFICATIONS:

Education or equivalent:  Associates or Bachelor’s Degree with concentrations in Accounting, Computer Science, Research or Mathematics.

Experience: Two years’ experience in administrative or accounting support or related field; a background in non-profits desirable.

Other:

  • Strong (intermediate to advanced) and demonstrated skills in computer literacy (Microsoft Office Suite) and database management (Salesforce is used at the LightHouse) with a high rate of accuracy. Advanced use of Excel is essential.
  • Understanding of equipment related to telecommunication such as iDevices, low vision products and assistive technology.
  • Intermediate mathematical skills required, including the ability to analyze mathematical data.
  • American Sign Language or proficiency in a language other than English preferred, but not required. Strong ability to communicate in English is essential.
  • Must be extremely organized, professional, detail oriented, and self-motivated/sufficient.
  • Ability to follow oral and written instructions with excellent time management, organizational skills, verbal and written communication skills.
  • Experience in working with the deaf and/or blind community (or individuals) a plus.
  • Must have strong interpersonal skills, patience and the ability to relate to a diverse staff and student population.
  • Must have valid California Driver License and be willing to drive.
  • Must have a desire to work with colleagues and find pleasure and purpose in what you do, as we strive to be mentors to the students we teach.

PHYSICAL REQUIREMENTS:

Must be able to: Carry or transport 20 lbs.; sit at a desk and perform computer-intensive work for long periods of time; operate standard office equipment; travel independently.

JOB ACCOUNTABILITIES:

  • Communicate via telephone/video phone, email and written correspondence regarding the DBEP, to provide to potential recipients and inquiring family members and service providers.
  • Communicate with community agencies, volunteers, and student recipients who are deaf-blind, blind, and community members with varied backgrounds and viewpoints in an effective and collaborative way.
  • Distribute, organize, review and enter new DBEP applications.
  • Provide support to outreach efforts for the DBEP.
  • Maintain inventory lists of equipment and software.
  • Order and track office supplies, materials, and forms.
  • Organize and process work in a timely and customer-friendly manner.
  • Maintain accurate electronic and database (student and equipment) files.
  • Prepare equipment requests, vendor purchase authorizations, matching/tracking invoices and documentation of all purchases, and monthly expenses.
  • Maintain written correspondence as necessary.
  • Order and procure equipment and maintain inventory lists of equipment hardware and software.
  • Ensure detailed billing and database information concur with Finance Department entries.
  • Manage multiple tasks related to the DBEP with precision and a high degree of organization.
  • Update and maintain documents and reports related to the DBEP.
  • Provide accessibility support for blind/low vision and deaf-blind trainers, with administrative support related to the DBEP.
  • Arrange student travel needs for training. Assist or request driving, interpreting support for DBEP trainers as needed, and schedule students and trainers as requested for equipment delivery and training.
  • Drive (agency or rental vehicle) for equipment pick-up, delivery or trainer travel as necessary.

TO APPLY:

Please submit a cover letter and résumé as Word attachments (no .PDFs please), to hr@lighthouse-sf.org, including the job title in the subject line. We will not consider videos or hyperlinks to online profiles.

More information:  http://lighthouse-sf.org/deaf-blind-telecommunications-program-associate/

Events Manager – Lighthouse for the Blind – San Francisco

This is a 32 hour/wk position, with primary duties in the following areas: Event coordination for general public facing LightHouse events and other development duties as needed.

QUALIFICATIONS:

Education:  Bachelor or graduate degree preferred.

Experience: Five years of experience in non-profit fundraising, event coordination and/or public relations. Familiarity with blindness and/or broader disability issues is a plus.

Skills: Excellent written and verbal communication skills. Working efficiently and calmly under pressure. Quick effective problem solving. Highly organized with capability to prioritize and meet multiple deadlines with minimal oversight. Superior ability to network and liaise between multiple parties simultaneously. Strong written and verbal communication. Demonstrated ability to negotiate with venues and vendors to secure the best available event pricing and services.

Other: Personal initiative. Curiosity about people, a sense of humor and a strong team-oriented style. Enthusiasm for LightHouse services and the transformative effect we have on the lives of individuals who are blind or have low vision.

PHYSICAL DEMANDS:

Able to sit at a desk and perform computer-intensive work for long periods of time, operate standard office equipment, move 10 lbs independently, move quickly and efficiently around familiar and unfamiliar venues

ACCOUNTABILITIES:

  • Coordinate all details of special events, including but not limited to:  design of electronic and print invitations, volunteer management, securing sponsorships and event logistics.
  • Assist with LightHouse internal staff events and programs.
  • Develop and manage revenue and expense budgets for events.
  • Organize and oversee event timelines, vendors, and venues.
  • Frequent weekend and evening events.
  • Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITY:

Overseeing the activities of volunteers and vendors at events.

TO APPLY: 

Send your resume and cover letter to hr@lighthouse-sf.org. All attachments must be formatted as Word Documents or accessible PDFs.

More info:  http://lighthouse-sf.org/events-manager/

Outreach Coordinator – Light House for the Blind – San Francisco

THE POSITION:

 We are seeking an outreach coordinator to spearhead LightHouse’s communications to new and returning students, stakeholders and collaborators. Part publicist and part community advocate, the outreach coordinator’s function is to increase the LightHouse’s connectivity to our community through social media, email marketing, PR, personal outreach and public speaking. The outreach coordinator also maintains our lists of contacts and supports the team in both online and in-person communications as needed.

An energetic professional who can master the foundational tasks of maintaining our social media accounts, email marketing systems and press contacts will find significant room for growth in our new communications department. We use written pieces, video, audio and photography to tell the stories of our community, and the outreach coordinator must be fluent in how to use today’s tools to push these stories to the people who need to hear them. Communications is a small, agile team where each individual is expected to think creatively, produce steadily, and be prepared to juggle deadlines. A key part of this job is to work to increase referrals and participation of blind people in Lighthouse programs.

QUALIFICATIONS:

Apply if you:

  • Graduated from college
  • Have paid experience in non-profit marketing, journalism, public relations, sales, project management or a related field
  • Are familiar with the blindness community or can demonstrate your drive to learn
  • Have impeccable email etiquette; a courteous but convincing communication style that compels the reader to act.
  • Can translate your written tone into compelling public presentations and interactive talks.
  • Love spreadsheets and keeping information organized and up-to-date.
  • Are relentlessly solutions-oriented.
  • Are able to use a variety of content management and social media platforms, namely WordPress, Mailchimp, MS Office, Google Docs and all social networks.

We are seeking a candidate who believes in the power of social media; who enjoys following news and journalism, and adventurously explores the nuances of how technology is used in online and in-person marketing. They must easily adapt to changes in crucial outreach platforms such as Facebook or Mailchimp, as well as be able to attract older demographics through conventional techniques involving email, listservs and printed communications.

We are similarly seeking a person with a present or future dedication to the field of blindness, both as an identity and as an adaptive process. This will require educating oneself in subject matter such as digital accessibility, consumer advocacy groups, social service organizations, other disability groups, as well as the history and context of the blindness movement.

For public speaking and in-person communications, the outreach coordinator should be endlessly curious about people, an astute observer of social behavior, have a sense of humor and a flexible, team-oriented style. Enthusiasm for LightHouse services and the transformative effect we have on the lives of individuals is a must.

ACCOUNTABILITIES: 

  • Outreach planning
  • Social Media
  • Press and publicity
  • Email marketing
  • Event promotion
  • Community research
  • Other duties as assigned

This position is located at the LightHouse’s new headquarters at 1155 Market St. in San Francisco, CA.

COMPENSATION:

Commensurate with experience and enthusiasm.

PHYSICAL DEMANDS:

Must be able to sit at a desk and perform computer-intensive work for long periods of time; operate standard office equipment; move 10lbs independently. Ability to travel to speaking engagements and other in-person outreach activities.

TO APPLY: 

Send your resume and cover letter to hr@lighthouse-sf.org. All attachments must be formatted as Word Documents or accessible PDFs. No undescribed image files please.

For additional information visit:  http://lighthouse-sf.org/about/careers/

Administrative Assistant-Westin St. Francis Hotel

Job #: 15890429 ADMINISTRATIVE ASSISTANT
THE WESTIN ST. FRANCIS HOTEL
San Francisco, CA – 94102
Posted 3/27/2018 on CalJOBS
Positions available: 1

Apply:  http://bit.ly/2q58Mk6

 

 

 Job Requirements

High School
2 years experience
18 years old
Job Summary
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

Catering & Events Coordinator – Palace Hotel

Job #: 15890379 Catering & Events Coordinator
Palace Hotel
San Francisco, CA – 94105
Posted 3/27/2018 on CalJOBS
Positions available: 1

http://bit.ly/2JmgRZU

 

Start Your Journey With Us

The Luxury Collection is a glittering ensemble of locally authentic hotels and resorts from around the world. Our hotel teams curate the world’s most enriching and desirable destination experiences. Our mission is to guide our guests, these seasoned travelers on transformative journeys that touch their spirits, enrich their lives and create lasting memories. If you are someone with an appreciation for evocative storytelling and a desire to provide genuine, personalized, and anticipatory service, then we invite you to join us on our journey and explore a career with The Luxury Collection.
Job Summary    
     Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
Job Requirements
High School
18 years old

Administrative Assistant – Westin

Start Your Journey With Us
At Westin, we are committed to empowering the well-being of our guests by providing a refreshing environment, thoughtful amenities, and revitalizing programming to help ensure that they leave feeling better than when they arrived. We recognize that travel can be disruptive to our guests’ well-being, and we’re energized to assist as partners in helping them maintain control and soaring above it all while on the road. Everything we do is designed to help guests be at their best, and they appreciate our supportive attitude, anticipatory service and extensive knowledge on how to best assist them throughout their stay. We are looking for dynamic people who are excited to join the team and ready to jump into any situation to give a helping hand. If you’re someone who has is positive, adaptable and intuitive, and has a genuine interest in the well-being of others around you, we invite you to discover how at Westin, together we can rise.
Job Summary

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

 

Job #: 15892116 Administrative Assistant
Confidential
San Francisco, CA – 94103
Posted 3/28/2018 on CalJOBS
Positions available: 1

http://bit.ly/2GU9BGg

 

Project & Construction Coordinator – Talascend

Job Title:  Project & Construction Coordinator

Location:  Hayward, CA

Application Website:  http://www.maxoutreach.com/job/N49833149

Description:  Talascend is seeking a Project & Construction coordinator for a contract opportunity in Hayward, CA.

REQUIREMENTS:

Associates degree preferred.
Three to five years of experience in the construction industry/contracting business performing similar contract and project management functions.
Ability to effectively represent the company and communicate with customers and others at varying levels.
Demonstrated proficiency to simultaneously handle a large and diverse number of projects and issues with tact, cooperation, and persistence.
Exposure to cost accounting desired.
Working knowledge of PCs and MS Office including MS Project.
Under general direction, provides support to the Service Project Management team to ensure consistent and timely responses to customers.
Administers the project business through activities such as subcontract processing, managing project documentation, booking or cost tracking system entry, and customer invoicing.

We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.

Background Check and Drug Screen may be required for this position