Admin Asst. & Recruiting Coordinator – SF Tech Firm – FT – SF

SF Tech Firm


Administrative Assistant – Sales Operations


  • ·         Provide high-level administrative support to the Director of Sales Operations
  • ·         Manage and maintain multiple schedules; coordinate travel on as-needed basis
  • ·         Open, sort, and distribute incoming correspondence, including faxes and email
  • ·         Handle information requests, and performing clerical functions such as preparing
  • ·         correspondence, receiving visitors, and arranging conference calls
  • ·         Excellent calendar management skills, including coordination of complex executive
  • ·         meetings
  • ·         Experience with the creation of PowerPoint presentations
  • ·         Strong knowledge of MS Office, including Word, Excel and PowerPoint
  • ·         Organize team events, socials, offsite meetings, etc.
  • ·         Serve as a technical lead for small projects



  • ·         BA or BS degree with a strong academic background preferred.
  • ·         At least 1 year of full-time relevant work experience.
  • ·         Experience serving as a project lead from conception to completion.
  • ·         Ability to quickly learn new tools and technologies; Interest and experience in using
  • ·         technology and the Internet to improve work efficiency.
  • ·         Comprehensive knowledge of process, project and program management theory and
  • ·         practices – and the ability to apply them when solving operational issues.
  • ·         Expectation of complete confidentiality on all business matters.
  • ·         Ability to effectively communicate and collaborate with a diverse range of people and job
  • ·         functions.
  • ·         Excellent written and communication skill


Recruiting Coordinator


  • ·         Schedule both phone screens and onsite interviews
  • ·         Create interview schedule packets to distribute to each interviewer the day before an
  • ·         interview
  • ·         Facilitate onsite interviews, often meeting, greeting and/or escorting out candidates
  • ·         Encourage interviewer completion of feedback in Jobvite (applicant tracking system)
  • ·         Collect interview feedback statistics at the end of each week
  • ·         Enter and update candidate information in Jobvite
  • ·         Provide updates to candidates regarding their applicant/interview status as needed
  • ·         Open and post requisitions
  • ·         Pro-actively keep others informed
  • ·         Additional support to the recruiting and HR team, as needed



  • ·         Excellent oral and written communications skills
  • ·         Experience in a high-growth, fast-paced, deadline-driven start-up environment
  • ·         Detail oriented
  • ·         Good common sense, judgment – knowing when issues need to be escalated
  • ·         Ability to multi-task and work in a fast paced, demanding environment
  • ·         Ability to effectively prioritize and be resourceful
  • ·         Able to work with evolving systems and structures, demonstrating the flexibility to adapt
  • ·         to changing environments and regulations
  • ·         Ability to take initiative and work independently
  • ·         Able to manage multiple priorities and tasks simultaneously
  • ·         Experience in a Recruiting Coordinator role or similar HR support position
  • ·         General understanding of EEO and OFCCP regulations and employment law
  • ·         Proficient in Excel
  • ·         Familiarity with Google Mail, Calendar and Docs

Please refer questions regarding openings to either Warren Aulenbach ( ) or Rito Andujo (  All resumes must be sent to in order to be considered.  All positions are located in San Francisco unless otherwise stated.