POSITION: Administrative Assistant I – Collections Office
SPECIFICS:
One (1) full-time status position
REPORTS TO:
Director, Collections
GENERAL FUNCTION:
Under direction and in accordance with Federal, State, AABB, cGMPs, SOPPs
and established policies and procedures performs secretarial and department
functions for Collections Department Director and others as assigned. Performs
all other duties as assigned.
ESSENTIAL DUTIES:
Essential duties and responsibilities include but are not limited to: delivers
quality customer service to all internal and external customers; scheduling staff
for centers and mobiles, mostly within region and occasionally cross-regional;
replaces staff due to leave and sick-calls; back-up master scheduler;
coordinating staff schedules and center/drive documents; accurately
maintaining and updating time-keeping software; completes statistical reports;
ordering departmental supplies and items; produces copies of needed material;
files documents; coordinates and sets-up interviews, meetings, lunches,
refreshments, etc.
MINIMUM
Education: Sufficient to perform all tasks and read and follow Standard
QUALIFICATIONS:
Operating Policies & Procedures (SOPPs) and regulatory
materials.
Experience: Two years related experience performing clerical/secretarial
tasks in a relevant area
Other: Knowledge of word processing and spreadsheet applications
(Word and Excel).
APPLICABLE SKILLS,
Ability to learn and follow blood center policies and procedures and to
KNOWLEDGE AND
perform duties accurately within required deadlines and time frames.
ABILITIES:
Ability to work independently, prioritize workloads, anticipate situations and
determine sensitivity and importance of issues, and adapt to fluctuating
workloads. Exceptional organizational skills, ability to interact confidentially,
professionally and harmoniously with all customers. Knowledge of modern
office equipment, including personal computers, and procedures.
HOW TO APPLY:
Submit current resume to Human Resources.
SELECTION PROCESS:
Resumes received will be evaluated competitively and only those applicants
with the best qualifications will be contacted and scheduled for an interview.
EOE/AA
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